Facilities Procurement Manager - (Immediate Opening)

Description

Role Mission: The Facilities Procurement Manager is responsible for the overall planning, execution, and oversight of the competitive bid process to create efficiency, drive value, and ensure compliance. This role will be responsible for sourcing vendors from many different areas including, but not limited to waste management, lawn care, facilities supplies and materials, building and preventative maintenance, uniforms, playgrounds, and contracted services.

The Facilities Procurement Manager conducts sourcing activities in accordance with local, state, and national policies and procedures. Sourcing activities includes preparing solicitations, publication, and distribution of solicitations for bid or proposal, analysis of solicitation responses and final award. This role will negotiate with vendors for the best pricing for goods and/or services while making sure that all legal requirements of the process are met. Other responsibilities consist of quickly resolving customer complaints, vendor deficiencies, and any performance issues associated with their solicitations and/or contracts. 

Accountabilities:

Zero findings in external and internal follow-up audits

•                      Research, understand, and internalize all procurement requirements and guidance that apply to IDEA Public Schools pertaining to the use of state and federal dollars, including procurement thresholds.

•                      Lead efforts to understand state and local procurement policies for expansion to new states and regions, including Jacksonville, FL, Cincinnati, OH, and Arkansas.

•                      Review, develop, and recommend changes and/or create internal practices that are aligned to those policies in new regions and states.

•                      Identify existing policies and practices within procurement that are out-of-line with existing state, federal, and local regulation and provide recommendations to remediate.

•                      Review existing purchasing cooperative agreements to ensure compliance with federal and state procurement guidelines.

•                      Maintains Construction Documents Checklist to ensure all required contracts and documentation have been properly executed and filed within IDEA’s database

Write, publish, and evaluate RFPs/IFBs for either new or existing services required by the Facilities and Construction Department.

•           Collaborate with members within the Facilities and Construction Team to determine which agreements are near expiration and prepare to solicit new bids and select providers. This may take place at the national level or within specific regions.

•            Develop and deploy an evaluation tool to measure the effectiveness and quality of new and existing vendors.

•            Partner with campus Facility Managers and Regional Managers of Facilities to evaluate the performance of vendors at our schools.

Achieve a 5% cost reduction on for competitively bid items while maintaining quality.

•            Identify strategies to drive value in the bidding process with both front-end pricing considerations as well as back-end rebates and discounts.

•            Identify new purchasing cooperatives that may drive value more effectively than our existing agreements.

•            In conjunction with the Director of Procurement negotiate with existing vendors to increase savings or create more efficient processes to reduce direct and in-direct costs.

•            Review existing agreements to recommend improvements in contract terms, reduce risk, mitigate waste, and streamline the procurement process.

100% of all Capital Expense HQ managed projects pay apps are paid within net 30 days

•                      All documentation complete and uploaded into Tyler Munis by June 30.

•                      Partner with PMSI and Business Office to track and process all pay apps

•                      Maintain pay app tracker up to date and communicate with all stakeholders

Ensures 100% of schools are fully operational by the first day of school

•                      In conjunction with the Procurement Project Manager, support launching schools with the tracking, delivery, installation, and setup of critical systems.

•                      Based on purchasing agreements and contracts, codify warranty and customer support mechanisms to ensure campuses receive maximum value from their material goods.

•                      With the Procurement Budget Analyst, deploy and maintain an inventory management system equipment paid for by the Schools of Hope funding stream in Florida.

We look for Team and Family who embody the following values and characteristics:  

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college   
• Has demonstrated effective outcomes and results, and wants to be held accountable for them  
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly  
• Works with urgency and purpose to drive student outcomes  
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change  
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization  
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes  
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students  

Qualifications:

• Education: Bachelor Degree in accounting, finance, or business administration
• Experience: 5-7 years of formal work experience with at least 3 to 5 years of direct procurement experience in a medium to large organization, preferably in a school district or governmental entity. Experience in project management, logistics, training, and customer service a plus.

Skills:

• Understanding of state and federal procurement regulations as they apply to school districts.

• Excellent oral, written, and presentation skills.
• Strong organizational, communication and interpersonal skills
• Strong mathematical and accounting skills
• Strong analytical skills with ability to synthesize raw data into meaningful analysis • Business awareness and knowledge of management practices.
• Ability to work effectively with internal and external stakeholders
• Ability to organize and balance multiple long-term projects while prioritizing daily tasks in a fast-paced environment.
• High familiarity with Microsoft 365
• Strong vendor management and contract negotiations
• Strong problem-solving ability

What We Offer 

Compensation:    

• Salaries for people entering this role typically fall between $60,569 and $72,683, commensurate with relevant experience and qualifications and in alignment with internal equity.This role is also eligible for a performance bonus based on team performance and goal attainment.  

Other Benefits: 

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, com‐muter benefits, referral bonuses, professional development, and a 403(b) plan. We also offer an inclusive environment where staff are encouraged to bring their whole selves to work every day. IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable. 

To Apply: 

Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible. It is recommended that you include a cover letter in your application addressing why you are interested in IDEA and how your experience has prepared you for this position.