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After School Program Coordinator - IDEA Travis (Immediate Opening)

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School Year: 2022-2023
Location: IDEA Travis
Region: Permian Basin, TX
Category: Operations
Job Type: Full-Time


Role Mission: The After School Program Coordinator will design and coordinate after school programming for priority students, focusing on academic support, enrichment opportunities, and college/career readiness. Site Coordinators will ensure 100% of student and parent involvement goals are met by developing well‐rounded programming opportunities in academic support, college readiness, and enrichment. SCs will work with campus principals to ensure After School Programs enhance the vision and priorities of the school and serve as a business partner to other IDEA stakeholders, at the campus level, district level, and with external partners.


What You’ll Do – Accountabilities:


100% of Student Attendance Goal Met for 45+ Program Days (approximately 250 students)

  • Determine programming options that ensure consistent student attendance
  • Invest campus leadership and staff in the importance and benefits of 21st  Century programming
  • Recruit priority students with communication strategies that ensure buy‐in from both students and families
  • Recruit and train staff/ vendors who will deliver high‐quality programming to students
  • Utilize data to re‐recruit and follow up with targeted priority attendance students


100% of Family Engagement Attendance Goal Met (approximately 100 parents)

  • Determine campus family programming needs
  • Organize and implement quality Family Programming options on a monthly basis, with the support of the Family Engagement Specialist
  • Develop clear and consistent communication systems with families

95%‐100% of campus grant budget spent within grant cycle (August‐July)

  • Achieve all operations in compliance with grant regulations spending between 95%‐100% of grant supplied budget (including Fall, Spring, and Summer operations)
  • Invest stakeholders, including school leadership teams, in vision for 21st century programs
  • Design a comprehensive budget plan for annual grant cycle (August‐July)
  • Benchmark and monitor budget spent and adjust course to ensure full compliance

 90% of Out of School Time Programs are rated A or better

  • Develop program opportunities that would otherwise not be available to most IDEA students
  • Utilize campus, student, and parent feedback to develop needs‐based programming
  • Invest stakeholders, including school leadership and staff, in a vision for excellent out of school time programs as indicated in program rubric
  • Coach and develop enrichment specialists to a shared vision of excellence for planning and execution of excellent programs
  • Observe, assess, and score classrooms based on program rubric‐ debrief and align staff on excellent programs
  • Ensure students and families have access to all four programming components each semester (Academic Support, Enrichment, College/Career Readiness, and Family Engagement)

100% Grant Compliance Measures Met

  • Ensure all documentation is collected, entered in database, and proper stored
  • Develop organizational systems to ensure all attendance is collected and entered into the student attendance database at least weekly
  • Meet all TEA deadlines

We look for Team and Family who embody the following values and characteristics: 

  • Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college  
  • Has demonstrated effective outcomes and results, and wants to be held accountable for them 
  • Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly 
  • Works with urgency and purpose to drive student outcomes 
  • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change 
  • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization 
  • Works through silos and forges strong cross-departmental relationships in order to achieve outcomes 
  • We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students 


Supervisory Responsibilities:

  • After School Care


  • Education: Bachelor’s Degree OR 2+ years of relevant experience
  • Experience:
    • Experience working with students (preferred)
    • Experience with Project Management (preferred)
    • Experience managing other to achieve goals (preferred)
    • Proven track record of success
    • Excellent organizational, communication, and interpersonal skills

Knowledge and Skills:

  • Record of Results; Holds high expectations for self and others to achieve and surpass intended goals
  • Managing Others to Deliver Results; Ability to influence, motivate and manage others to meet deadlines and achieve measurable, ambitious results
  • Mission Focus; Focuses on IDEA’s core purpose of getting all students into college
  • Strong written and verbal communication skills, including comfort in utilizing data and analyzing results to tell a story
  • Ability to organize and balance long‐term goals while prioritizing daily tasks in a fast‐paced environment
  • Ability to focus for extended periods of time reading/understanding rules and regulations, creating written narratives and/or managerial plans, entering data and conducting data  analysis, and managing budgets.
  • Personal responsibility to create a high‐quality after school, Saturday school, and summer school program
  • Initiative to solve problems independently and seek help from colleagues, when appropriate
  • Experience navigating relationships and partnerships successfully

What We Offer



  • Salaries for people entering this role typically fall between $44,925 and $52,114 , commensurate with relevant experience and qualifications and in alignment with internal equity.This role is also eligible for a performance bonus based on team performance and goal attainment.


Other Benefits:

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, com‐muter benefits, referral bonuses, professional development, and a 403(b) plan. We also offer an inclusive environment where staff are encouraged to bring their whole selves to work every day. IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

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