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Payroll Specialist (Immediate Opening)

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School Year: 2022-2023
Location: Headquarters-Rio Grande Valley
Region: Headquarters - Rio Grande Valley, TX
Category: Headquarters
Job Type: Full-Time




Payroll Specialist


Role Mission: The Payroll Specialist –executes payroll for a segment of IDEA staff members and performs tasks to establish and maintain employee/payroll records In addition, the Payroll Specialist provides excellent customer service to employees. The Payroll Team partners with the speciality services to ensure accuracy in required payroll-related reporting to internal and external partners. This individual will also be responsible for auditing and verification of employee setups related to employee’s pay. The ideal candidate must be analytical, detail-oriented, and must have great communicational skills. Previous experience in payroll or experience in other administrative tasks in an educational setting is preferred but will also consider candidates with a general HR background with strong technical/analytical skills.



1. Process Payrolls with 99.75% accuracy

  • Work with EIS team to ensure all new hires and changes are updated prior to payroll submission
  • Utilize knowledge of excel to audit current payroll against previous payroll
  • Submit accounting adjustments to Accounting Team when necessary
  • Maintain the off-cycle payroll log
  • Maintain payroll and employee records
  • Works under general supervision

2. Process all exits for staff within 48 hours of receipt of ticket

  • Work with EIS team to ensure all PAs are reported from campuses/departments timely.

3. Ensure all monthly staff have timesheets submitted accurately and on time

  • Maintain timekeeping system and provide support to monthly staff
  • Maintain monthly staff status in timekeeping system

4. Live Values of IDEA

  • Believes and is committed to our mission: that all students are capable of getting to and through college
  • Is driven by outcomes and results, and wants to be held accountable for them
  • Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
  • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
  • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
  • Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
  • Embodies IDEA’s core values 


  • 2+ years of payroll processing experience
  • Associate‘s degree or equivalent payroll experience or education

Knowledge and Skills:

  • Excellent attention to detail and a high level of accuracy required
  • Strong analytical, problem-solving, and multi-tasking skills
  • Intermediate to Advanced proficiency using Microsoft Excel
  • Ability to prioritize tasks and meet strict deadlines
  • Effectiveness in written and verbal communication
  • Possess team oriented and “no excuses” attitude  
  • An overall understanding of federal, state and local payroll regulations



As part of the Payroll Team, you will contribute to reaching the following ambitious goals:


  1. 98% overall accuracy on processed payrolls
  2. 99.75% overall accuracy on payroll related pay
  3. 99.5% W-2 Accuracy
  4. 99% overall on-time rate for payroll processing deadlines
  5. 95% average customer satisfaction is achieved across all pay-related areas on ZenDesk


Salaries for this role typically fall between $19.19/hour and $23.98/hour, commensurate with relevant experience and qualifications.


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