EIS Summer Intern - (Immediate Opening)

Role Mission: The Employee Information System (EIS) department manages employee data across the life-cycle including recruitment, selection, onboarding, development, recognition, and termination, and actively support achieving IDEA's strategic business objectives. Employee data is an organizational asset and EIS team is one of the main stewards of this data, ensuring accuracy and usability. The EIS team setup new hires and personnel changes across employee data systems and our goal is that 100% of all employees have the technology, access, and tools available by their work start date; have accurate and updated data and process all employee personnel changes on time and accurately. The EIS team manages employee data governance and quality, and the administration, interface, and integration of employee data systems. The EIS team also manages the development, generation, and reporting of staff data submissions for state, federal, and internal people data reporting. The EIS team also develops employee data insights and predictive analytics. The EIS team champions a culture of continuous improvement and data-driven decision making.

The Temporary Employee Information Systems (EIS) Clerk is responsible for timely employee setup and ensuring employee data accuracy across our employee systems. The EIS Clerk provides excellent customer service, business partnership, training and support to varied audiences across the organization. The main stakeholders with which the EIS Clerk will interact, partner, and collaborate are School Leaders, Executive/Campus Assistants, Payroll, Benefits, Compensation, Staffing & Recruiting, Central Leaders, and HR Application Administrators. He/she will also provide execution support for specific projects across the full project life-cycle. EIS Applications include but are not limited to staff data, payroll, compensation, benefits, applicant tracking, employee onboarding, absence management, time and attendance, performance, compensation, and succession planning

What We Offer

Compensation:

• Compensation for this role will be between $11.00-$13.00 an hour depending on region.

Accountabilities:

100% of new hires and employee changes are set up in our EIS systems by first day of school or first day of professional development.

• Support of processing all new hires and employee changes in our various employee data systems by the EIS deadline set for each employee group during the beginning of year hiring season, and generally within two days of employee onboarding completion during off-cycle hiring.

• Support of ensuring 100% staff data accuracy and integrity across Employee data systems.

• Manage employee data accuracy by ensuring that the initial and employee changes are setup accurately, tracking employee changes across applications, and monitoring ongoing data accuracy.
• Support the identification of opportunities for improvement in the definition of data accuracy by looking for trends in employee data
• Provide excellent customer service and business partnership to all stakeholders. Develop strong relationships with stakeholders. Respond to employee requests within two working days and receive a 95% customer satisfaction rating from all stakeholders.

Competencies:

• Strong organizational and interpersonal skills
• Strong follow up skills, ability to follow tasks through from beginning to completion
• Ability to work independently and take initiative, set priorities and see projects through completion. Ability to meet deadlines and respond to changing priorities.
• Strong customer service, business partnership, customer service mindset, can-do attitude
• Excellent problem-solving skills, with a high level of attention to detail, ability to think critically. Ability to research, analyze, report and make sound judgments and work on complex problems in which analysis of situations or data requires in-depth evaluation.
• Ability to work in multiple tasks and projects simultaneously. Ability to work extended workdays to support business needs.
• Strong project management skills, ability to plan, and implement projects
• Strong written and verbal communication skills
• High degree of independent judgment, commitment, motivation, and integrity

Qualifications: 

• Current GPA of 3.3 or higher (preferred) 
• Authorized to work in the U.S. 
• Passion for working for underserved communities 
• Able to commit to working 20 hours/week 
• At least 48 hours complete of college coursework  

Job Specifications:

• Location: Virtual/IDEA Public Schools Austin Regional Office 
• Hours: Up to 30/week

We look for Team and Family who embody the following values and characteristics: 

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college  
• Has demonstrated effective outcomes and results, and wants to be held accountable for them 
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly 
• Works with urgency and purpose to drive student outcomes 
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change 
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization 
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes 
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.