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Accounts Payable Clerk (Immediate Opening)

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School Year: 2023-2024
Location: Headquarters-Rio Grande Valley
Region: Headquarters - Rio Grande Valley, TX
Category: Headquarters
Job Type: Full-Time


Accounts Payable Clerk


Position overview:

The Accounts Payable Clerk is responsible for reconciling statements and accounting for organization wide expenses. Clerks keep constant communication with customers and vendors to pay all open invoices within 30 days.

This is a hybrid position based in Texas with preference given to candidates who live in Texas. We are looking to fill this role by October 17, 2022.  The Executive assistant will be part of the Finance Team which supports the organization on a national level.

Compensation & Benefits:

Salaries for people entering this role typically fall between $17.44/hr and $21,80/hr, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for a performance bonus based on individual and organizational performance and goal attainment. 


Additionally, we offer medical, dental, vision, and supplemental benefits as well as retirement plans and a generous vacation package. You can find more information about our benefits at


In this role you will:

  • Enter all invoices into Tyler Munis within 2 business days of receipt
  • 100% of invoices processed for payment within 30 day net
  • 100% of invoices are verified by the Three-Way-Match process
  • Maintain communication with stakeholders regarding past-due items and approaching deadlines
  • Follow up with stakeholders if invoices are almost at 30 days aged
  • Keep Accounts Payable Supervisor aware of all accounts past 30 days
  • Complete check runs every Tuesday and Thursday
  • Complete check runs every Tuesday and Thursday
  • Ensure 100% of all expenditures are being allocated in the correct month upon completion of receiving in Tyler Munis by the 6th business day of the following month
  • 100% of Pcard expenditures are reconciled by the 3rd business day of every month
  • Comply 100% with Financial Accountability System Resource Guide
  • Submit 100% of audit samples requested from external auditor on or before deadline with no audit findings


Required education/experience:

  • High School Diploma or GED required, associate’s or bachelor’s degree in related field preferred
  • Two years or more of Accounts Payable experience, preferably in an education environment

Required technology:

  • Computer proficiency and technical aptitude with the ability to use Microsoft products, including Word, PowerPoint and Excel, experience with customer service platforms and other finance databases.
  • Knowledge of basic accounting procedures


Preferred skills/experience:

  • Ability to use computer software to develop spreadsheets, databases and word processing
  • Proficiency in use of calculator and office machines
  • Ability to communicate effectively
  • Customer service oriented



As part of the Finance team, you will contribute to reaching the following ambitious goals:

  1. 100% of invoices processed on time
  2. 100% of vendor statements are reconciled on a monthly basis
  3. 100% of check requests processed on time
  4. 100% of monthly expenditures allocated correctly
  5. Maintain 100% compliance with TEA regulations


Physical Requirements: 

·           Must be able to sit for extended periods of time without being able to leave the work area.

·           Must be able to work independently with minimal supervision. 

·           Must be able to lift and carry or otherwise move 15 pounds (occasionally)


Diversity, Equity, and Inclusion

At IDEA we recognize that racism, bias, and privilege exist in society. We are committed to an organizational culture that promotes awareness and inclusivity for our students and staff and supports their path to positively impact our broader society. We are committed to recognizing the impact of racism and privilege, and commit as an organization to have equitable practices, policies, and structures.  Visit to learn about IDEA’s Diversity, Equity, and Inclusion Anti-Racist and Anti-Bias commitment.


Learn more about IDEA


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