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Student Enrollment Coordinator - IDEA Montopolis (Immediate Opening)

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School Year: 2023-2024
Location: IDEA Montopolis
Region: Greater Austin, TX
Category: Operations
Job Type: Full-Time



Role Mission: The Student Enrollment coordinator is responsible for owning the enrollment process in order to meet 100% campus enrollment and student persistence goals. This process includes, but is not limited to, fostering local interest, managing campus enrollment milestones, collaborating across campuses, and monitoring student and family persistence. They will raise awareness of IDEA Public Schools, promote their campus and available grades, secure applicants, and nurture families through the persistence pipelineThe Student Enrollment Coordinator will also participate in all campus and national operating mechanisms.


What We Offer




  • Compensation for this role is set at an hourly rate ranging between $19.53 for 0 years of experience and $24.42
  • This role is also eligible for a performance bonus based on team performance and goal attainment.


Other Benefits:

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:


  • Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
  • Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
  • Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.


Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.


What You Bring -- Competencies:

  • Recruitment
  • Ability to work a rotating non-traditional schedule that includes evenings, weekends, and select holidays
  • Typical work schedule 9:00am-6:00pm. Weekend varies pending event schedules
  • Significant Walking/ Time on Feet
  • Ability/Interest in working outdoor events such as Festival of Lights/Parades
  • Set-up & Tear-Down of IDEA Information Set Ups
  • Ability to Make Compelling Cold calls
  • Event Planning and Hosting
  • Persistence:
  • Relationship-Building
  • Communication


  • Education:  High School Diploma, Some college
  • Intimate knowledge of their campus community 
  • Ability to connect with parents and families around issues of education for their children
  • Ability to work a rotating non-traditional schedule that includes evenings, weekends, and select holidays
  • Valid Texas Driver’s License and Clean Driving Record

Knowledge and Skills:

  • Interpersonal skills
  • Public speaking
  • Self-management
  • Data entry
  • Computer skills
  • Knowledge of IDEA Public Schools
  • Event Planning
  • Bilingual (English-Spanish) Preferred/Required

What You’ll DoAccountabilities:


Ensure 100% Enrollment on the 10th Day of School

  • Execute student recruitment strategies that target families with school-aged children within a 5-mile radius of the assigned campus 
  • Attend community events and informational fairs to inform families and promote brand awareness of IDEA Public Schools.
  • Execute off-site presentations to daycares, housing authorities, community centers, youth groups, parent networking event, and other community organizations 
  • Participate in neighborhood walks and door-to-door presentations in neighborhoods near IDEA schools.
  • Participate in tabling events at Conventions, Festivals, Parent Networking events, Retail Establishments or stop and talk
  • Organize and conduct cold calling campaigns
  • Collaborate across campuses on recruitment events
  • Assist parents in completing a paper or online application.
  • Host bi-weekly campus open houses
  • Monitor quality of applications submitted and resolves issues in a timely manner
  • Maintain and cultivate a solid wait list after lottery by providing communication and sustained recruitment efforts
  • Any and all other duties as assigned by the Student Recruitment and Enrollment Managers  

100% of Enrollment Milestones Completed On-Time and To Goal

  • Manage the re-registration process by distributing communications and following up with families until 100% of families have responded. 
  • Post-Lottery follow up with recruited and blindly selected families to offer their spot and secure their acceptance until achieving 100% acceptance.
  • Oversee Welcome to IDEA orientation planning which includes logistics, production, content coordination, and attendance management to achieve 100% attendance. 
  • Manage registration process by distributing communications, following up with families, and supporting the collection and input of registration documents until 100% registration is complete.
  • Develop a recapture campaign to approach families that had withdrawn throughout the school year to meet goal of 90% New Student Persistence
  • Assist current IDEA families that are relocating in their enrollment process to another IDEA campus
  • Monitor progress towards goals and make meaningful and timely adjustments in order to meet recruitment benchmarks

100% of New Families attend a New family onboarding event

  • Ensure all new families are effectively on-boarded from the time they apply with ongoing communications and invitation to tours and/or open houses. 
  • Monitor parent participation throughout the recruiting year
  • Collaborate with other campus staff on recruitment and engagement events to greet and nurture relationships with new families.
  • Coordinate Info Sessions and Open Houses to on-board new families.
  • Alongside Welcome to IDEA develop plans with APO to ensure all new families attend a new family onboarding event by the 10th day from school starts

90% New Student Persistence

  • Learn the intricacies of the IDEA Public Schools model to ensure all families know about IDEA’s program.
  • Develop long-lasting relationships with families
  • Attend in-classroom program observations in existing regions
  • Successfully complete assessments after observations
  • Lead the work of ensuring 100% of new students and families receive high quality on-boarding
  • Lead the planning execution of specific new student interactions to help students get acclimated to the campus culture and expectations in a way that is inviting and engaging
  • Lead the planning and execution of specific new parent events to welcome the new parents to the campus and helps them integrate and get acclimated to the campus culture and expectations 
  • Develop a recapture campaign to approach families that had withdrawn throughout the school year to meet goal of 90% New Student Persistence
  • Assist current IDEA families that are relocating in their enrollment process to another IDEA campus
  • Organize and conduct campus persistence event
  • Partner with the Assistant Principal of Operations (APO) to ensure all new student on-boarding is completed and operational support is given at all new student and new parent events

Establish and Maintain School-Benefitting Partnerships

  • Assess community assets within a 5-mile radius of the campus and establishes novel community partnerships with these for the recruitment benefit of the campus 
  • Maintain a positive working relationship with community partners to sustain and expand upon new partnerships
  • Maintain a current list of partnerships and contact information available to campus, APO, and Regional Director of Operations (RDO) as needed

We look for Team and Family who embody the following values and characteristics: 

  • Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college  
  • Has demonstrated effective outcomes and results, and wants to be held accountable for them 
  • Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly 
  • Works with urgency and purpose to drive student outcomes 
  • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change 
  • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization 
  • Works through silos and forges strong cross-departmental relationships in order to achieve outcomes 
  • We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students 


About IDEA Public Schools 


At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.    


IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Louisiana, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.     


When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. 


At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: 


To Apply 


Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible. 


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