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Accounts Payable Clerk (Immediate Opening)

School Year: 2023-2024
Location: Headquarters-Rio Grande Valley
Region: Headquarters - Rio Grande Valley, TX
Category: Headquarters
Job Type: Full-Time


Accounts Payable Clerk 
Accounts Payable Department 
Role Mission: 
The Accounts Payable Clerk is responsible for compiling, classifying, recording, verifying, and maintaining data and payments to accounts payable records. This individual will be responsible for extreme process-oriented functions, with a repetitive day-to-day high volume of accounts payable processing all within strict daily, weekly, monthly, and quarterly deadlines. The role requires strong analytical skills, attention to detail, and the ability to communicate effectively with diverse stakeholders. The Accounts Payable Clerk will keep constant communication with customers and vendors to pay all open invoices within 30 days.  
The Accounts Payable Clerk will report to the Assistant Director of Accounts Payable. 
This is a full-time hybrid position based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.  
What You’ll Do – Accountabilities 
In this role you will: 
  • Enter all invoices into Tyler Munis within 2 business days of receipt
  • 100% of invoices processed for payment within 30 day net
  • 100% of invoices are verified by the Three-Way-Match process
  • Maintain communication with stakeholders regarding past-due items and approaching deadlines
  • Follow up with stakeholders if invoices are almost at 30 days aged
  • Keep Accounts Payable Supervisor aware of all accounts past 30 days
  • Complete check runs every Tuesday and Thursday
  • Complete check runs every Tuesday and Thursday
  • Ensure 100% of all expenditures are being allocated in the correct month upon completion of receiving in Tyler Munis by the 6th business day of the following month
  • 100% of Pcard expenditures are reconciled by the 3rd business day of every month
  • Comply 100% with Financial Accountability System Resource Guide
  • Submit 100% of audit samples requested from external auditor on or before deadline with no audit findings
What You Bring – Competencies 
Knowledge and Skills: 
  • Computer proficiency and technical aptitude with the ability to use Microsoft products, including Word, PowerPoint and Excel, experience with customer service platforms and other finance databases.
  • Knowledge of basic accounting procedures
  • Ability to use computer software to develop spreadsheets, databases and word processing
  • Proficiency in use of calculator and office machines
  • Ability to communicate effectively.
  • Customer service oriented
Required experience: 
  • High School Diploma or GED required, associate’s or bachelor’s degree in related field preferred
  • Two years or more of Accounts Payable experience, preferably in an education environment
What We Offer: 

Compensation & Benefits:
Salaries for people entering this role typically fall between $18.49/hr and$23.11/hr, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment. 
Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan You can find more information about our benefits at 
* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable. 
Learn more about IDEA  
At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here:  
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