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Wellness Administrator - Physical and Mental (Immediate Opening)

School Year: 2023-2024
Location: Headquarters-Rio Grande Valley
Region: Headquarters - Rio Grande Valley, TX
Category: Headquarters
Job Type: Full-Time


Position overview:

TheWellness Administrator (WA)is responsible for supporting the Managing Director of Staff Benefits & Wellness with the planning, facilitation, and administration of the mental/behavioral and fitness activities for 10,000+ employees across 11 regions and 5 states. The WAworks to implements classes, speakers, seminars, personal training, and fitness assessments that promote a healthy lifestyle. Additionally, the WA will aim to evaluate and improve processes to ensure a streamlined administration is operating with efficiency and accuracy. In addition, the WA supports toensure compliance with all applicable state and federal laws and regulations across our 5 states of operations.


This is a full-time remote position based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

What Youll Do Accountabilities

In this role you will:

  • Design toolkits to support Wellness Champions with cascading wellness information at campuses
  • Conduct monthly/quarterly meetings for Wellness Champions to learn about opportunities and needs
  • Support in developing, marketing, and executing an org-wide wellness initiative and program to help reduce health risks, medical costs, and encourage healthy lifestyles
  • Provide staff with health education opportunities such as health fairs, nutrition and fitness classes, mental/behavioral health seminars
  • Support with the design and implementation of wellness strategies to increase ROI
  • Support with demonstrating program outcomes, annual healthcare productivity savings and return on investment
  • Transform staffs' lifestyles and awareness of health by consistently providing education and lifestyle tips
  • Reduce lifestyle disease, assessing staff population for health disparities and creating, implementing, and evaluating various health programs
  • Provide supervisors and management with confidential support and guidance through interpretation of organizational policy and procedures
  • Execute the Wellness Program to target Mental/Behavioral Health
  • Coordinate Employee Resource Groups to target specific mental/behavioral needs
  • Ensure effective delivery of programs through constant communication and forward planning
  • Develop and maintain consistent positive communication with staff to build relationships, optimize customer satisfaction, and enhance program design
  • Administer and complete billing reconciliations every month and solve through discrepancies
  • Collaborate with cross-functional teams to promote preventative health benefits
  • Responsible for gathering and analyzing data to measure program success on wellness initiatives and compiling an annual comprehensive report that outlines the financial impact of the wellness program
  • Establish multiple criteria, procedures, and instruments for assessing program effectiveness to employees, such as developing and disseminating an annual employee survey
  • Develop creative program materials, including promotional items and communicate clearly and effectively employee wellness opportunities through multiple venues, such as developing and maintaining an employee wellness newsletter
  • Keep abreast of current national wellness initiatives and activities, develop a network of resources and contacts to further expand the Employee Wellness Program. Explore ideas and opportunities to personalize programs to increase employee participation

What You Bring Competencies

Required experience:

  • Bachelor's degree in human resource management or related field, and three to five years of related benefits or employee benefits administration experience.
  • SHRM-CP or SHRM-SCP and CEBS professional designations preferred

Required technology:

  • Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint, experience with Employee Information Systems, Enrollment Platforms, and other benefits databases.
  • Strong excel knowledge and skills.

Preferred skills/experience:

  • Project and team management/leadership skills and experience.
  • Proven ability to work effectively in a team environment with associates.
  • Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
  • Strong analytical skills and a thorough knowledge of plan designs.
  • Ability to understand, evaluate and make judgment on proposals (RFPs).
  • Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, and COBRA.
  • Excellent communication and organization skills.

Physical Requirements:

Must be able to sit for extended periods of time without being able to leave the work area.

Must be able to work independently with minimal supervision.

Must be able to lift and carry or otherwise move 15 pounds (occasionally)

What We Offer:

Compensation & Benefits:

Salaries for people entering this role typically fall between $58,400 and $67,200, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at

* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

Application process:

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

Learn more about IDEA

At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here:

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