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Purchasing Clerk - Corporate Card (Immediate Opening)

School Year: 2023-2024
Location: Headquarters-Rio Grande Valley
Region: Headquarters - Rio Grande Valley, TX
Category: Headquarters
Job Type: Full-Time

Description

 

 

Purchasing Clerk – Corporate Card

 

Role Mission

 

The Corporate Card Purchasing Clerk role is responsible for ensuring compliance, integrity, and continuous improvement for internal stakeholders to meet the needs of campuses and departments across the organization. This role will support and advance the goals of all entities across IDEA Public Schools compliance and best practices as outlined in state regulations by reviewing and verifying the accuracy of travel and business-related expenses.

 

What You’ll Do - Accountabilities

 

Essential Duties:

  • Correction of the SAE (Standard Accounting Extract) file for Tyler Munis import.
  • Daily collaboration with the Corporate Card Manager regarding corporate card and travel controls.
  • Effectively communicate organizational knowledge, budget and financial capacity to persons holding a fiduciary role within the organization.
  • Ensure Concur expense reports are thoroughly reviewed within 2 business days.
  • Ensure correct account coding is accurate as per Financial Accountability System Resource Guide (FASRG) and audit standards.
  • Monitor Standard Account Extract data reports daily to make certain payments are processed quickly and accurately.
  • Perform internal control assessments required to identify inconsistencies within organizational policies.
  • Provide continuous improvement by attending and engaging in weekly Finance Team tactical to establish appropriate communication and support related to operational controls, policy changes and updates.
  • Provide exceptional support and communication to end-users.
  • Support and commence appropriate next steps to resolve any Concur user issues within a timely manner.
  • Support the development of Finance Teams in meeting financial objectives through internal development and resources, observation, and continuous, real-time coaching.
  • Support end-users navigate the procurement process in alignment with Corporate Card Policy and internal controls.
  • Related work duties as assigned.

 

What You Bring - Competencies

 

Knowledge and Skills:

  • Knowledge of basic accounting principles.
  • Proficient in hard skills such as with the use of technology and software.
  • Possess numerate skills; able to understand and work with numbers in an accurate and rapid manner.
  • Strong problem solving and analytical skills.
  • Possess organizational and time management skills.
  • Ability to collaborate and communicate effectively.
  • Possess efficient critical thinking and innovative skills.

 

Proficient in:

  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Teams
  • 10key

 

 

 

Experience:

  • Education: High School Diploma or GED
  • Experience: 2+ Clerical experience and accounting, preferably in education
  • Licenses or Certifications (if applicable): N/A

 

 

What We Offer:

 

Compensation & Benefits:

Salaries for people entering this role typically fall between $18.48/hour and $23.11/hour, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.

 

* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

 

 

Application process:

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

 

 

Learn more about IDEA

At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family membersLearn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values

 

 

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