Project Coordinator - EMSL Business Operations (Immediate Opening)

Role Mission: The Project Coordinator - EMSL (Enrollment, Marketing and School Launch) Business Operations plays a vital role in supporting the division by managing and maintaining budgets, operating systems, and project management of key services and people. This position is responsible for creating processes and systems to effectively manage tracking, reporting, and overseeing procurement, inventory, and systems management.

Location:

This is a full-time position (hybrid of remote and on-site) based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

Travel Expectations: Minimal travel expectations. Less than 25% of the year.

What We Offer   

Compensation:   

• Compensation for this role is set at an hourly rate ranging between $22.57 for 0 years of experience and $28.22.

• This role is also eligible for a performance bonus based on team performance and goal attainment.  

Other Benefits:  

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:  

• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.  

• Tuition Reimbursement: Staff members may apply for up to​ 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.  

• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.   

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.  

What You’ll Do –

Essential Duties:

• Project Management: Initiate, plan, execute, control, and close the work of the team to achieve specific goals and meet specific success criteria. Design and produce unique products, services, and results with a defined beginning and end, while managing time, budget, and resources.
• Procurement: Facilitate submission, receiving, procurement of all invoices for requisitions and payment for Enrollment, Marketing & School Launch teams 
• Budget Management: Manage, reconcile, and report on Enrollment, Marketing & School Launch budgets monthly to VP and Directors. Report and track budget and processes and cross-functionally collaborate with business partners
• Administrative: Support Concur per diem, travel, AMEX reconciliation for Enrollment, Marketing & School Launch VP and National Enrollment team members. Coordinate and plan team quarterly meetings.
• Contracts: Support the submission, tracking and monitoring of contracts for Enrollment, Marketing & School Launch  
• Vendors: Manage vendor relationships and business processes with external vendors 

Additional Duties and Responsibilities:

• Manage Operating Mechanisms for the Division: Ensure current operating mechanisms are efficient and effective.
• Presentation Development: Support through the use of software like PowerPoint, Excel, Word and Canva
• Email Monitoring: Monitor the department customer service email.

What You Bring – Competencies

Knowledge and Skills:

·           Strong organizational, project management, reporting, and multi-tasking skills 

·           Excellent communication and interpersonal skills 

·           Proactive self-starter with excellent budget management and problem-solving abilities 

·           Team-management and administrative skills 

·           Documentation management and ability to create reports and monitor trends 

·           Time management skills with the ability to meet and manage others to deadlines 

Required experience:

·           Education: Bachelor’s Degree Required

·           Experience: At least 2-5 years experience in project management, accounting or finance

·           Certification/License: none

Physical Requirements: NA

About IDEA Public Schools    

At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.      

IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Louisiana, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.       

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.   

At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values 

To Apply   

Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible.